Booking Information

I.  ACCEPTANCE OF THE CONTRACT

Upon purchase of the trip package, the terms and conditions set forth herein become a binding contract between the Purchaser and Rod & Reel Adventures (RRA). Acceptance of this contract occurs when deposit is received by RRA at its office.  Purchaser represents by tender of payment that the itinerary has been reviewed and that it meets Purchaser’s expectations and request. The contract is to be performed in Lane County, Oregon.

II.  DEFINITIONS

The Trip Package purchased by the Purchaser from RRA consists of the itinerary prepared by RRA and the vouchers for pre-paid travel services.  The itinerary is the written travel schedule listing scheduled daily activities and travel services purchased.  In the event of a difference between information contained in the brochure and that contained in the itinerary, the language of the itinerary shall control.  Vouchers are coupons, which constitute evidence of pre-payment by Purchaser for various travel services.  RRA is bound by only the terms and conditions contained on the vouchers it delivers to the Purchaser. 

Confirmation of Travel Arrangements.  Travel arrangements are not confirmed until RRA has received the required deposits and Purchaser has received formal confirmation from RRA.

Hotel/lodge Accommodations.  It is anticipated that the hotel accommodations shown in the brochure will be utilized; however, comparably classified accommodations may be substituted at the time the specific itinerary is prepared.  Hotel accommodation classification standards used at the location involved do not refer to standards used at any other location.

Transfer refers to transportation from one location to another, generally between airport and hotel and, unless otherwise stated on itinerary, refers to a seat in a bus, van, car, or other vehicle.  The provider of the service shall determine determination of the appropriateness of vehicle

III. RESERVATIONS & PAYMENT

To reserve space on any trip, we require a non-refundable deposit, the amount of which varies according to the specific trip program.  Early reservations are essential to guarantee your accommodations on the date you wish to travel.  Reservations made within 60 days of the departure require full payment, plus any additional charges for expenses incurred due to special mailing, fax charges, etc.  Final payment is due 60 days prior to departure.  If this final installment is not paid when due, RRA reserves the right to treat the reservation as cancelled.  Payment is via check, credit card, money order or bank transfer.

IV. PARTICIPATION

Purchaser is responsible for selecting a trip appropriate to his or her health, physical abilities and interests.  The right is reserved to decline to accept or retain a person as a trip member for any reason, which affects the operation of the tour or the rights and welfare or enjoyment of the other trip members, and a refund of recoverable land tour services is the limit of RRA’s liability.

V. PRICE OF TRIP PACKAGE

The Trip Package price includes all the pre-paid travel services represented by the vouchers provided to the Purchaser, together with the charges by RRA for its services in preparing the itinerary.

All prices are accurate and available at the time of publication, and include charges for planning operation and servicing the package.  Prices do not include airfare unless otherwise stated.

Until full payment is received from Purchaser, prices are subject to change, due to fluctuations in tariffs, exchange rates and other factors beyond RRA’s control.  If the group falls below the minimum passenger requirement, the trip is subject to cancellation or repricing. 

RRA has no obligation to provide Purchaser with any information concerning the costs utilized in establishing the price of the trip package, either before, during or after the trip is completed.

Price does not include charges for passports, visas, inoculations, laundry, liquor and beverages, excess baggage charges, trip cancellation or interruption, accident and baggage insurance, or transportation not included in the itinerary, optional tours, items of a personal nature, items not specifically listed as included and international departure taxes.

VI. CANCELLATION POLICY

All payments to Rod and Reel Adventures are final and non-refundable. Some lodges provide partial refunds or credits depending on the date of cancellation and the cause. We will do our best to assist you should the need arise.

We strongly advise you to purchase trip insurance soon after registering for a trip.  In the event that you must cancel your trip due to illness, family crisis or other emergency, this insurance can help you be reimbursed for non-refundable trip costs.  This insurance also provides for limited accident and baggage coverage.  You may purchase trip insurance from an insurance company of your choice.

VII. REFUNDS

In the absence of exceptional circumstances, no refunds are given for any unused pre-paid services included in the tour package or any changes made in the itinerary while enroute, including changes in hotel accommodations, excursions, and transportation services.  Charges included for services provided by RRA are not subject to refund.

Any request for refund must  be presented in writing within 30 days of your return.  Requests for a refund based on a claim of exceptional circumstances will be considered by RRA on a case-by-case basis.  RRA, at its sole discretion, will determine whether exceptional circumstances exist and determine the amount of the refund, if any.  The decision of RRA is final.  No refund requests will be considered or made while Purchaser is enroute.

VIII. CHANGES IN ITINERARY BY RRA

Rod & Reel Adventures reserves the right to:

Make changes or cancellations in services where such changes are made necessary by circumstances beyond RRA’s control, including changing carriers and substituting similar hotel accommodations for those designated in the itinerary.

Cancel any trip due to inadequate sign-up, which makes the trip economically infeasible to operate. In such cases, a full refund of the cancelled trip cost is the limit of RRA’s liability.

IX. WARRANTY DISCLAIMER

No guarantees or warranties, express or implied, are made that the trip package will meet all of the traveler’s expectations, specifically regarding weather or fishing conditions or productiveness.

X. AIRFARE CONSIDERATIONS

RRA cannot be responsible for any part of the fishing package that might be missed because of cancellations or delays of commercial airlines.  RRA will make reasonable effort to assist the Purchaser in transferring to the fishing destination, but Purchaser is responsible for any additional expenses incurred in making this transfer.

XI. RELEASE

RRA, it’s affiliates and all cooperating airlines and agencies act only in the capacity of agents in all matters of transportation and trip operation, and their liability is limited to the terms of the airline tickets and land accommodation contracts.  Group organizers, travelers, and trip participants, individually land jointly, release RRA from any and all liability and responsibility, known or unknown, present or future, for any and all loss, injury to person, damage to property, or accident, or which may be the result of any delay or change of itinerary, or irregularity connected with the tour package purchased, which is beyond its control, including but not limited to, acts of God, transportation problems, fire machinery or equipment malfunction or failure, government actions, wars, civil disturbances, labor disputes, riots, thefts, sickness, or weather, and which includes all expenses or damages, direct or consequential, claimed or sustained by group organizers, trip participants, or travelers, and waive RRA based on any claim of negligence by any of the suppliers of services included in the tour package.  The passenger tickets shall constitute the sole contract between the airline and the purchaser of these tickets and/or passenger.  All baggage shall be carried at participant’s own risk.  Purchaser is solely responsible for obtaining necessary travel documents for the areas visited.  This release is binding upon group organizers, trip participants, travelers, their representatives, heirs and assigns.

XII. CHOICE OF LAW AND VENUE